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Privacy Policy

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Effective Date: October 2025
Company: Based Data Limited (NZBN 9429069372579)
Registered Office: 32B Alfred Street, Onehunga, Auckland 1061, New Zealand
Contact: theo@baseddata.co.nz | +64 22 190 0159

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1. Introduction

 

At BASED we value your privacy and are committed to protecting your personal information in accordance with the New Zealand Privacy Act 2020 and, where applicable, the EU General Data Protection Regulation (GDPR).
This Privacy Policy explains how we collect, use, store, and share your information when you visit our website or engage our services.

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2. Information We Collect

 

We may collect the following types of information:

  • Personal details: name, email address, phone number, company name, and billing information.

  • Project information: any data or files you provide for AI automation, analytics, or consulting services.

  • Technical data: IP address, browser type, cookies, and analytics data for website performance.

  • Communications: correspondence between you and our team.
     

3. How We Use Your Information

 

We use your information to:

  • Deliver and maintain our AI and data services;

  • Communicate with you about your projects or inquiries;

  • Improve our website and services;

  • Comply with legal obligations;

  • Protect our business interests and prevent misuse of our systems.
     

4. Sharing and Disclosure

 

We only share data as necessary to deliver our services. This includes:

  • Third-party platforms: OpenAI, n8n, Make.com, Zapier, and similar tools for automation or AI tasks.
     

  • Cloud hosting providers for data storage and computation.
     

  • Professional advisors (e.g., accountants or legal counsel) where required.
    All third parties are contractually obliged to maintain confidentiality and meet data protection standards.
     

5. International Data Transfers

 

Your information may be transferred or processed outside New Zealand. We ensure that such transfers comply with NZ and international privacy standards, including adequacy mechanisms under GDPR where applicable.

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6. Data Retention

 

We retain personal information only as long as required for service delivery, legal compliance, or legitimate business interests. Data provided for automation or analytics is securely deleted upon request or project completion unless agreed otherwise.

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7. Your Rights

 

You have the right to:

  • Access, correct, or delete your personal information;

  • Withdraw consent (where applicable);

  • Request a copy of the information we hold about you;

  • Complain to the Office of the Privacy Commissioner (NZ) if you believe your rights have been breached.

To exercise these rights, contact theo@baseddata.co.nz

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8. Security

 

We use secure systems, encryption, and controlled access to protect your data. While we take all reasonable steps, no online service is entirely risk-free.

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9. Cookies

 

Our website may use cookies or analytics tools to improve user experience. You can disable cookies in your browser settings.

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10. Updates

 

We may update this policy periodically. The latest version will always be available on our website.

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